Privacy policy
Preface
For the HV Capital Manager GmbH compliance with data protection laws is not only a legal obligation, but a necessary element of trust. In the following we want to transparently inform you about the methods, scope and purpose of the processing of your personal data which might be collected from you while visiting this website. We will also inform you about your rights.
Controller
As operator of the website www.hvcapital.recruitee.com the HV Capital Manager GmbH, Kaiserstrasse 14b, 80801 Munich, Germany (subsequently referred to as "we" and "us") is the controller pursuant to Art. 4 No. 7 of the General Data Protection Regulation (GDPR). You can contact us at info@hvcapital.com with any questions about this privacy policy.
Data protection officer
Our data protection officer is Magalie Karr, Kaiserstrasse 14b 80801 Munich magalie.karr@hvcapital.com
Rights of the data subject
Your rights as a data subject
As a data subject you have the following rights concerning your personal data. You have
the right of access to information on – among others – the purposes of the processing, the categories of personal data concerned, the envisaged period for which the personal data will be stored as well as possible recipients, pursuant to and in accordance with the requirements of Art. 15 GDPR and § 34 BDSG
the right to rectification and to erasure of incorrect or incomplete data pursuant to and in accordance with the requirements of Art. 16 and 17 GDPR and § 35 BDSG.
the right to restriction of processing pursuant to and in accordance with the requirements of Art. 18 GDPR and § 35 (1) 2 BDSG.
the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) pursuant to and in accordance with the requirements of Art. 21 (1) GDPR.
the right to withdraw your given consent at any time, which does, however, not affect the lawfulness of processing based on consent before its withdrawal according to Art. 7 (3) GDPR.
the right to data portability in a structured, commonly used and machine-readable format pursuant to and in accordance with the requirements of Art. 20 GDPR
You have, pursuant to and in accordance with the requirements of Art. 22 GDPR, the right not to be subject to a decision based solely on automated processing, including profiling, which entails legal effects concerning you or significantly affects you in a similar way.
Furthermore pursuant to Art. 77 GDPR you have the right to lodge a complaint with a supervisory authority about the processing of your personal data by us, in particular in the member state of your habitual residence, place of work or place of the alleged infringement.
Procedure
When you claim your rights toward us according to the GDPR and the BDSG, we will process the data you thereby submit to fulfill your claims.
Subsequently we will store the data submitted by you and the data submitted by us to you in return for the purpose of documentation until the expiry of the regulatory offenses limitation period (3 years).
The lawfulness of processing and storing the data is based on Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our obligation to fulfill your requests and the need to exonerate ourselves in possible fine proceedings by proving that we have lawfully fulfilled your requests.
You can object to the processing of your personal data based on our legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint. We would like to note that the processing of your personal data is mandatory for the verification of compliance with data protection rights of the data subject according to Art. 21 (1) GDPR, as other methods of verification do not exist or are not equally suitable.
Data protection measures / arrangements
We secure our website and other systems — and thus your data — through technical and organizational measures against loss, destruction, access, change or dissemination through unauthorized persons. In particular your personal data will be transmitted encrypted through the internet. Therefore we operate with the coding system TLS (Transport Layer Security).
Having said this, the transmission of information via internet is never fully safe, which is why we cannot guarantee the safety of the data transmitted by our website to a 100%.
Data processing modalities
Sources and categories of personal data
We process your personal data insofar as it is necessary for the statement, content-related configuration or modification of a contractual relationship between you and us (inventory data). In particular the following can be inventory data: Name, form of address, contact details (postal address, telephone, email address), date of birth , etc.
Furthermore we process your usage data. Usage data is data that is collected when you interact with our web content and our services, in particular your IP address, start and end of your visit on our website and information on the contents you have viewed on our website.
We collect the data mentioned directly from you (e.g., through the visit of our website), or, provided that it is permitted by data protection laws, from third parties or respectively from publicly accessible sources (e.g., commercial or association register, the press, media, internet).
Data transfer to third party countries outside the EU
All information we acquire from or on you will generally be processed on servers located within the European Union. A transmission of your data or a processing of your data in third party countries will occur without your explicit consent solely if this is legally intended or permitted and if an appropriate data protection level is guaranteed in the third party country or if there are contractual obligations in place via the EU’s so-called standard contractual clauses.
Please note that the USA is a so-called unsafe third country. When transferring personal data to the USA, there is the risk that US security agencies can access these data under the “Cloud Act”. EU citizens do not have any effective legal recourse in the US or in the EU against these measures.
Data disclosure, processing on behalf of the controller
We will never illicitly disclose your personal data to third parties. However, we may disclose your data to third parties, in particular if you have agreed to data disclosure, if the disclosure is necessary to fulfill our legal obligations or if we are obligated or authorized to disclose said data by law or administrative or judicial orders. In particular this may be the case for the purposes of criminal proceedings, averting of dangers or enforcement of intellectual property rights.
Under certain circumstances we may transmit your data to external service providers which process data on our behalf and in accordance with our instructions (data processor) to simplify and disburden our own data processing. Every data processor will be bound by contract according to Art. 28 GDPR. In particular this means that the data processor has to offer sufficient guarantees that appropriate technical and organizational measures are implemented so that data processing is compliant with the requirements of the GDPR and your rights as a data subject are ensured. Despite commissioning data processors we remain the responsible party for the processing of your personal data according to the GDPR.
Purpose / Objective of the data processing
In general we will use the data solely for the purpose for which the data was gathered. We may subsequently process the data for another, different purpose, provided that this other purpose is not incompatible with the original purpose (Art. 5 (1) point (c) GDPR).
Storage period
Unless specified otherwise, we will store data gathered from you only for as long as it is necessary for each respective purpose and unless there are legal retention obligations preventing deletion, for example from commercial law or tax law.
Individual processing activities / operations
In the following we want to outline as transparently as possible, which of your data we will process under which circumstances, on what basis and for what purpose.
Server log files
Each time our website is accessed, the following general information will be automatically sent to our servers by your browser (so called server log files): Your IP address, product and version information of the browser and operating system used (so called user agent), the webpage from which the access originated (so called referer), date and time of the request and possibly your internet service provider. Furthermore the status and the volume of data will be recorded.
Your computer’s IP address will be stored only for the duration of your visit to the website and subsequently will immediately be deleted or made partially unrecognizable through reduction. The rest of the data will be stored for a limited period of time (to a maximum of 7 days ).
The legal basis for the usage of these server log files is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest arises from the necessity to operate our website, especially to discover and remove website errors, to determine the utilization of the webpage, to make adjustments and improvements and to guarantee the security of the system. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint. We would like to point out that the processing of your server log files is mandatory in accordance with Art. 21 (1) GDPR, as otherwise the website cannot be operated at all.
Cookies
To improve user-friendliness we use so called "cookies" on our website.
What Cookies are
Simply put, a cookie is a small text file, that stores data about visited websites. Cookies can store a kind of "user profile", including information like your preferred language or other page set-ups, that are required by our website to be able to offer you certain services. This file will be stored on your terminal device and also helps with recognizing you in the event of a new visit to our website.
Under certain circumstances we can gather information on your preferred activities on our webpage through these cookies, and thus align the webpage according to your individual interests and even increase the navigation speed on our website.
How you can avoid Cookies
You can manually delete the cookies in your browser’s security settings at any time.
Optionally you can prevent the storage of cookies by default via the respective settings of your browser. Please do note that in this case you possibly will not be able to use all functions of our website entirely or that errors may occur in the presentation or usage of the website.
Third party Cookies
It is possible that third party service providers, with the help of whom we develop and operate our website, independently store cookies on your terminal device, in particular through so called plugins (see section below "Third-party services"). Should you solely want to accept our own cookies, but not the cookies of these third parties, you can prevent these third party cookies by use of the respective browser setting "Block third-party cookies".
Which Cookies are implemented
In detail our webpage places the following cookies:
Name Description Domain Validity Third party access
bcookie This cookie is a browser identifier. This uniquely .linkedin.com 2 Years Linkedin
identifies devices accessing LinkedIn to detect
improper use of the platform.
bscookie This cookie remembers the status of the .www.linkedin.com 2 Years Linkedin
two-factor authentication of a logged-in user.
JSESSIONID This cookie is used to retain a user's session .www.linkedin.com End of session Linkedin
settings when the website is called up again.
For this purpose, the server creates a cookie
with a unique ID and transmits it to the user's
device. The end device then sends the cookie
and the ID back to the server in the event of repeated
requests, so that the user, for example, finds his
purchase in the same state in which he left it.
The cookie can also be used to protect the website
against so-called bots.
lang This cookie remembers a user's language .linkedin.com End of session Linkedin
preference. This ensures that the website
appears in the language selected by the user.
li_gc This cookie is used to store guest consent to .linkedin.com 2 Years Linkedin
the use of non-essential cookies.
lidc This cookie facilitates data center selection. .linkedin.com 1 Day Linkedin
Legal basis
The legal basis for the usage of cookies generally is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need to be able to provide you with a user friendly website. Relating thereto Cookies are essential as they are an integral part of the current internet technology and numerous of our present website’s different functions would not be available without cookies.
You can object to the processing of your data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint.
We would like to note that the processing of your data in certain cookies is mandatory in accordance with Art. 21 (1) GDPR, as otherwise the website cannot be operated at all and that we do not have the technical possibilities to prevent the storage of cookies on specific individual terminal devices. Nevertheless, it is possible for you to take care of this yourself (see above, "how you can avoid cookies").
In individual cases we will ask your consent to the application of cookies. In these cases the legal basis for the use of the respective cookies is Art. 6 (1) point (a) GDPR (consent of the subject). You can revoke your consent at any time with effect for the future by deleting all cookies in your browser. You can find out how this works in your browser from the browser instructions.
Web Storage
What is Web Storage
Web storage is a technology for web applications that store data in a web browser. Web storage can be seen as a further development of cookies, but differs from them in some respects.
In contrast to cookies, which can be accessed by both server and client, the web storage is completely controlled by the client. This means that data is not transferred to the server every time the website is accessed. Access is only possible locally via scripts on the website. Specifically, this means that third parties cannot access the information stored on the website. Only you and we can access the locally stored data.
Legal basis
The legal basis for the usage of web storage, which is absolutely necessary for the funtionality of the website, is is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need to be able to offer you a functional website. Web storage is necessary because it is an integral part of current Internet technology and without it many functions of current website would not be available. We therefore need the web storage so that we can make the website available to you on your request.
You can object to the processing of your data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint. However, we would like to point out that the processing of your data in web storage may be compulsory within the meaning of Art. 21 (1) GDPR, since otherwise the website cannot be operated at all and we do not have the technical option to prevent the usage on certain end devices. However, you may be able to do this yourself in your browser. For more information, pease take a look at the instructions for your browser.
Online applications
Our website offers you the possibility of an online application via an application form. Please note that you will be asked to provide mandatory information, without which you cannot transmit your application.
We mandatorily require the following information from you:
Email address: Providing your email address is necessary for us because we need an uncomplicated way to process your request and then get in touch with you. We use your information exclusively for this purpose.
Name: This information is necessary for us, because we attach importance to a personal address in the context of a professional correspondence. We use your information exclusively for this purpose.
Phone number: The specification of your phone number is necessary for contacting us, because the arrangement by phone is much easier and faster than communicating exclusively by email. In addition, we can reach you quickly in case of last-minute changes. We use your information exclusively for this purpose.
Questions: Depending on the job you are applying to, the application may have additional mandatory questions. We require these additional questions to gauge the applicants capabilities and suitability for the job. We use your information exclusively for this purpose.
Apart from these providing further information is voluntary. You can send us additional information and documents if you find these beneficial to your application.
Overall the usage of the online form is voluntary. You can also send us your application via email or letter post at any time. As applications generally include particularly sensitive data, we would like to point out that data transmission via the Internet always includes risks, in particular through interception or exposition of the data. If you are uncertain regarding this, we advise you to contact us via telephone or postally.
We use your data to process your application and to communicate with you, especially to evaluate your suitability regarding an actual or future employment in our company.
If your application is successful, our personnel department will store your data in the personnel file when you are hired. If your application is not successful, we will store your data for a period of six months, calculated from when you have received the decision. Your data will be accessed during this period only if you wish a statement regarding our decision or to defend ourselves against legal claims.
After the expiration of this period we will delete or destroy your data, unless we are obliged to retain the data for longer by legal regulations. If you have applied by letter post, we will send the application documents back to you if you so wish, and if you have granted us a domestic postal address. Otherwise your application documents will be destroyed in case of an unsuccessful application.
The legal basis for the usage of the data provided by you voluntarily in the application form is Art. 6 (1) point (a) GDPR (consent of the data subject). You can revoke your consent with effect for the future at any time. Please use the contact details provided in the imprint. The legal basis for processing mandatory data is Art. 88 paragraph 1 GDPR in conjunction with §26 BDSG (Data processing in employment context).
We reserve the right to anonymize application data so that it will no longer be possible to draw conclusions about your person, and subsequently analyze it for in-house statistical business purposes. Beyond that we will make no further analysis without your consent.
Third party services
For simplification of our data processing and to extend the functionality of our website we use third party services and resources, for example plugins, external content, software or other external service providers (services). In doing so the possibility exists that personal data will be transmitted to the service provider. If required, to protect your data, we have contractually obligated the service provider according to Art. 28 GDPR to solely process the data according to our instructions. We would like to explicitly point out that we are regularly only responsible for the data acquisition and transmission by the service according to the GDPR, but not for a possible subsequential processing by the respective service provider.
In detail we use the following services:
Google services
Our webpage uses services from the company Google Ireland Limited ("Google EU"), Gordon House, Barrow Street, Dublin 4, Irland. This company represents the company Google LLC ("Google US"), 1600 Amphitheatre Parkway Mountain View, CA 94043, USA in the EU.
By using the services data will be transmitted to Google EU and possibly from Google EU to Google US. Google as a whole can use the transmitted data to create anonymized user profiles for statistical purposes. In addition, if you possess a Google-account and are logged into it, Google can associate the transmitted data with your account, even across multiple devices. In general we do not have any influence regarding this data processing. Controller of this data processing is therefore Google EU.
Your data will only be transferred to Google if you expressly consent to the processing. You thereby consent to the data transfer to the USA in accordance with Art. 49 para. 1 lit. a DSGVO, knowing the risks described under "Data transfer to third countries outside the EU".
You can find more information about the handling of user data in the privacy policy of Google: https://policies.google.com/privacy.
The details of the concluded standard contractual clauses (guaranteeing the level of data protection in third countries) can be found here: https://support.google.com/adspolicy/answer/10042247?hl=en
You can change your individual Google ad-settings on the following website: https://adssettings.google.com/anonymous?hl=en (Please note: The settings made are deleted when you delete the cookies in your browser)
We use:
delete the cookies stored in your Browser, or use the contact details stated in the imprint.
Google Fonts
Our website uses the external font-service "Google Fonts" by Google. This service allows us to present our website in a unified and appealing way even for variously configured user terminals by loading fonts from an external server instead of the user terminal. For this purpose the required fonts will generally be requested from a Google server in the USA. Through this request the following information, amongst others, will be transmitted to the Google servers and stored there: Your IP address, product- and version information about the used browser and operating system (so called user agent), the webpage from which your access took place (so called referrer), date and time of your request and possibly your internet-service-provider.
The legal basis for the use of Google Fonts is Art. 6 para. 1 p. 1 letter a) DSGVO (consent of the data subject). We ask you for your consent to the use of the service when you first call up the website via a displayed notice text. You can revoke your consent at any time with effect for the future by deleting all cookies in your browser. You can find out how this works in your browser from the browser instructions.
Content Delivery Networks
Our Webpage operates with so called Content Delivery Networks (CDN). A CDN is a network of efficient servers, that cache contents in different locations all around the world. Thereby a CDN has two main purposes: On one hand it is supposed to quickly provide information, on the other hand it is supposed to relieve the Web-Host by distributing the data traffic.
CDNs transmits two types of content: Static and dynamic content. All website visitors gain the static content in equal form, for example video content from streaming services or code-frameworks (such as Javascript, jQuery). Dynamic content is adjusted to the user and created only in the instant of a request. Dynamic content consists of content from web-applications, e-mails or online shops and are personalized. To use the latter content, information about the website visitor has to be previously transmitted to the CDN. In doing so, personal data may also be transmitted.
With each request to this application general Information of your Browser will automatically be transmitted to the Server (so called server-log-data). Further information regarding this can be found above under the key point “server-log-data”.
The legal basis for the usage of Google Fonts is Art. 6 (1) point (f) GDPR (legitimate interest of data processing), so far as nothing different is specified at the respective service. The legitimate interest results from our need to present our Website in a technically faultless and rapid way, including the need to relieve our IT-infrastructure . You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint.
We use:
Akamai
Our website uses the CDN service "Akamai" of the company Akamai Technologies, Inc. ("Akamai"), 150 Broadway, Cambridge, Massachusetts 02142, USA.
You can find more information about data protection at Akamai at: https://www.akamai.com/de/de/privacy-policies.
Cloudinary
Our website uses the CDN service “Cloudinary” of the company Cloudinary Ltd., 3400 Central Expressway, Suite 110, Santa Clara, CA 95051, USA.
You can find more information about data protection at Cloudinary at: https://cloudinary.com/privacy
Media services
We use certain services to fill and supplement our website with digital content. For this we generally use the integration functions of external platforms. By requesting content from the server of the service provider certain data will be generally transmitted to the service provider and stored there, for example your IP address, product- and version information about the used browser and operating system (so called user agent), the webpage from which your access took place (so called referrer), date and time of your request and possibly your internet-service-provider.
The legal basis for the usage of media services is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need to be able to offer you an optically and content wise appealing website. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint.
We use:
Google Fonts
Our website uses the service "Google Fonts" by Google. Please note the privacy policy statement above regarding Google Fonts.
LinkedIn is a work-related network of the LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland. This company represents in the EU the LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA.
Our Website has an embedded LinkedIn Plugin that allows you to speed up the application process to the listed jobs by logging into your LinkedIn account. By using this feature you can use your LinkedIn Profile and the data connected to it for the job application. By using this service, information is transmtted to a server of LinkedIn and stored there.
Your data will only be transmitted to LinkedIn if you expressly consent to the processing. You thus consent to the data transfer to the USA in accordance with Art. 49 Para. 1 lit. a DSGVO, knowing the risks described under "Data transfer to third countries outside the EU".
You can find further information about the privacy policy of LinkedIn at: https://www.linkedin.com/legal/privacy-policy.
Other Services
Sentry
We use the error analysis service "Sentry" of the company Functional Software Inc. dba Sentry, 45 Fremont Street, 8th Floor, San Francisco, CA 94105 USA on our website.
Sentry is used for technical monitoring of the stability of our website and for identifying programming errors on our website. Through this, data is transmitted to the provider and usually stored there, e.g. your IP address, product and version information about the browser and operating system used (so-called user agent), the website from which your access took place (so-called referer), date and time of the request and possibly your Internet service provider, and data about the time of the error.
For more information about Sentry's use of data, please see the provider's privacy policy: https://sentry.io/privacy/.
The legal basis for the use of the service is Art. 6 para. 1 p. 1 letter f) DSGVO (Legitimate Interest in Data Processing). With the service, we pursue the interest of constantly maintaining our website and keeping it available.
You can object to the processing of your data based on our legitimate interest at any time under the conditions of Art. 21 DSGVO. To do so, please use the contact details provided in the imprint.
Social media fan pages
In addition to our website we maintain an online presence on social platforms in order to communicate with our active customers, interested parties and users, and to inform them about our services.
When you visit our presence on a social platform, your data will generally be gathered and processed by the respective platform provider for our market research and advertisement purposes. The provider can also process the data for their own purposes. From your user behavior and your interest resulting from this behavior user profiles can be made. These user profiles can in turn be used to, for example, show advertisements within and outside of the platform, that presumably corresponds with your interests. For these purposes cookies (see above) are generally stored on your terminal device, in which your user behavior and your interests will be recorded. Especially if you are a member of the respective platform and are logged in, further data may be stored independently in the user profiles. For a detailed presentation of each respective data processing and the possible contradiction possibilities we point to the following linked details of the service providers, as only they fully know the exact procedures of their data processing.
We point out, that your data may also be processed outside of the European Union. This can yield risks, as for example the enforcement of your rights may be more difficult.
The legal basis for the usage of online presences and the data procession related to it is generally Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need to be able to present ourselves to visitors in social media as well as having the ability to introduce statements of all sorts into the media- and opinion market. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint.
The legal basis for the usage of statistical data of all visitors on our social media sites, that is gathered, prepared and made available to us by the respective platform providers is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need for user-oriented improvements of our online services and design and the optimization of the communication with interested parties by analysing anonymised visitor- and user behaviour. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint.
If you are asked for consent regarding data processing by the respective service provider, the legal basis for data processing is Art. 6 (1) point (a) GDPR (consent of the data subject). You can revoke your consent with effect for the future at any time. Please contact the service provider that asked for your consent regarding this.
In the event that you would like to assert your rights, we note that these rights, regardless of a possible joint responsibility and control, are most effectively enforced against the respective service provider. As a rule only the service providers have direct access to your data and can take appropriate measures directly or provide information. Should you need help nonetheless, you can contact us at any time and we will support you in the scope of our possibilities.
We are represented on:
Facebook is a social network of Meta Platforms Ireland Limited., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The company Meta Ireland Ltd. is the European subsidiary company of the company Meta Platforms Inc., 1601 Willow Road, Menlo Park, California 94025, USA.
You can find further information about the privacy policy of Facebook at: https://www.facebook.com/about/privacy/. We inform you about our own data processing in this statement.
We have concluded an additional agreement with facebook within our license agreement that regulates the responsibility and control of the data processing regarding the site-insights-function according to Art. 26 GDPR. You can find the details of this agreement here: https://www.facebook.com/legal/terms/page_controller_addendum. Facebook has, among other things, obligated themselves to inform you about data processing within the site-insights-function. You can find this information here: https://www.facebook.com/legal/terms/information_about_page_insights_data.
LinkedIn is a work-related network of the LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland. This company represents in the EU the LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA.
You can find further information about the privacy policy of LinkedIn at: https://www.linkedin.com/legal/privacy-policy.
You can configure the data collection of Twitter on the following page: https://www.linkedin.com/psettings/guest-controls/
Effective: 09.03.2022
Source: Süddeutsche Datenschutzgesellschaft mbH
