Receptionist (m/f/d) Munich

HV Capital is one of the leading early-stage and growth investors in Europe. With nine fund generations in 24 years and €2.8 bn in managed assets, HV Capital is one of the continent's most active investors. The investment team has many years of experience in identifying European startups with great potential for success. In addition to international success stories like Flix, Zalando, Delivery Hero, Sumup, and Depop, innovation leaders such as Quantum Systems, Marvel Fusion, Sennder, Neura Robotics, Enpal, and Isar Aerospace are also part of the portfolio. HV Capital has invested in more than 250 internet and technology companies, supporting startups with ticket sizes ranging from €0.5m to €60m. It is one of Europe's few venture capital firms that can finance startups through all growth phases. HV Capital has a team of more than 60+ investment and operations professionals who provide a variety of perspectives and expertise across the venture capital landscape. 

We’re looking for a professional, reliable Receptionist to be the welcoming face and organisational backbone of our Munich office. You’ll ensure that visitors, guests, and team members experience a smooth, friendly, and efficient office environment every day. This role is focused on front desk, facilities, and basic office support with some involvement in event planning, executive admin, or travel booking.

What You’ll Do

• Greet and assist all visitors, guests, and vendors with warmth and professionalism.

• Manage incoming calls and emails.

• Keep the reception area and communal spaces tidy, organised, and inviting.

• Receive, sort, and distribute mail and deliveries.

• Conduct daily checks and resets of meeting rooms to ensure they’re always ready for use.

• Monitor and replenish office and kitchen supplies.

• Report facility issues and coordinate with cleaning staff and vendors as needed.

• Prepare workspaces and access for new hires (desk, keycard, welcome).

• Support ad hoc basic office tasks as required, like event management, executive support, or project administration.

• Previous experience as a receptionist, office coordinator, or in a customer-facing role

• Friendly, professional communication skills in German and English

• Strong organisational skills and attention to detail

• Reliability, punctuality, and a proactive, service-oriented attitude

• Ability to multitask and keep a cool head in a busy environment

What We Offer

• A key role in a friendly, international team

• Modern office in Schwabing

• Clear responsibilities and a supportive work culture

• Opportunity to make a real impact on our daily office experience